Voice-powered task management isn’t just a novelty—it’s a serious productivity multiplier. Vocalist’s seamless integration with Todoist, combined with its natural-language understanding, lets you work smarter, not harder. Here are ten hacks to level up your workflow with Vocalist today.
1. Quick Capture When Inspiration Strikes
- Hack: Keep Vocalist open on your phone or desktop and use a simple wake command—“Note: …”—to capture ideas instantly.
- Benefit: Never lose a fleeting thought or spark of creativity, whether you’re in transit or in the middle of another task.
2. Batch Your Task Creation
- Hack: At the start of your day, record a series of tasks in one go:
“Add research competitor pricing, draft blog outline, and schedule team sync for Wednesday.”
- Benefit: Batch entry minimizes context switches and gets your entire to-do list into Todoist in under 30 seconds.
3. Voice-Driven Time Blocking
- Hack: Use Vocalist to create time-blocked calendar tasks:
“Create calendar event ‘Deep work: draft report’ from 9 to 11 AM tomorrow.”
- Benefit: Ensures your day is structured and guardrails are in place for focused work.
4. Instant Meeting Follow-Ups
- Hack: During or immediately after a meeting, speak all action items:
“Add follow-up with Sarah about budget review by Friday and assign it to Project X.”
- Benefit: Captures responsibilities while they’re fresh, reducing post-meeting clutter.
5. Streamline Your Shopping & Errands
- Hack: Create a shopping or errand list on the fly:
“Add ‘pick up printer ink,’ ‘mail package,’ and ‘grocery: almond milk’ to Shopping.”
- Benefit: Quickly builds non-work to-do lists without opening a separate app.
6. Set Recurring Reminders Hands-Free
- Hack: Create daily, weekly, or monthly routines:
“Set recurring task to ‘Review weekly analytics’ every Monday at 10 AM.”
- Benefit: Automates routine chores, so you never have to recreate the same task.
7. Rapid Reprioritization
- Hack: When priorities shift, reprioritize verbally:
“Mark ‘Finalize client deck’ as high priority and move ‘Update blog post’ to low.”
- Benefit: Instantly reorders your workload to reflect real-time urgency.
8. Quick Project Tagging
- Hack: Add or change project tags in your spoken task:
“Add ‘Plan Q3 marketing campaign’ to project Marketing.”
- Benefit: Keeps tasks correctly categorized without manual edits.
9. On-Demand Progress Checks (Beta)
- Hack: (Coming soon) Ask Vocalist for task summaries:
“What are my top three due today?”
- Benefit: Provides a voice-driven snapshot of your day’s critical items without scanning lists.
10. Multilingual Support for Global Teams
- Hack: Use your native language to add tasks (if supported):
“Agregar ‘Revisar contrato’ para mañana” (Spanish).
- Benefit: Enables non-English speakers on your team to contribute tasks easily.
Make These Hacks Your Habit
Integrating these ten Vocalist hacks into your daily routine can reclaim hours every week that would otherwise be spent on manual task entry. By speaking, rather than typing, you stay in flow—capturing, prioritizing, and organizing work faster than ever.
Get started with Vocalist today and turn voice commands into your ultimate productivity boost!